General services administration gsa fleet vehicle sales terms and conditions for live sales 20161104 page 2 of 7 b. Ensure the dod fleet card users understand proper procedures. Electronic processing for gsa fleet, department of defense. How is a customer personal identification number pin driver id assigned.
All gsa fleet vehicle operators are responsible for the vehicles proper use, maintenance, and protection. The transactional by vehicle report includes individual fuel transaction records that show each time a driver purchased fuel for a gsa leased vehicle with the fuel card associated with that vehicle. Gsa fleet provides the wex, inc fleet services card with each leased vehicle for the purchase of fuel and maintenance. Welcome to the growing circle of wex fleet card users. Mar 26, 2014 here are a few simple precautions to help prevent fraud. The lowstress way to find your next gsa fleet vehicle manager job opportunity is on simplyhired. As the component manager for purchase, travel, fuel cards. Risk mitigation gsa smartpay online training courses. Jan 08, 2015 the card driver video shows the customers and their drivers how to use the fuel card and what is important to achieve the most from the fleet card program.
Spid secure fuel card holder with key ring spidfuelcardrngc specialist id s secure fuel card holder with key ring, part number spidfuelcardrngc, is a great way to manage fuel cards and vehicle keys at the same time. Your agency awards a task order to one of the gsa smartpay contractor banks and then selects a specific fleet card issuer such as wright express wex or voyager. Gsa fleet drivethru is a web portal that allows gsa customers to report vehicle mileages, generate vehicle inventory reports, and input information and accounting classifications for vehicles to expedite billing. Gsa fleet has the seven digit, vehicle tag number embossed on the face of each fleet card ex. The vehicle id number for gsaleased vehicles is always the numerical portion of the license plate number. Do not share the driver id number associated with each individual fleet card. You can use the wild card character % when entering search criteria. Vehicleasset management, work order, inventory, fuel, warranty, work requests, driver and accident management, maintenance scheduling and integrated query builder. Don ccpmd is located within the navsup corporate operations directorate and is responsible for the management of the navys financial charge card programs and defense travel management system dts. Aug 12, 2016 how to use a voyager fuel card at the pump when at a gas station or truck stop, simply swipe your fuel card in the card reader at the pump. Swipe the customers card and follow the requests for information at the card terminal.
Assistance can also be provided by the facilities management operations and services center between the hours of 7. Wright express wex credit card gsa fleets fleet services card user guide pamphlet drivers guide to using the wright express card guide to your fleet vehicle gsa motor vehicle accident reporting kit. Vehicles leased through gsa have their own fleet card, and users must abide by the rules set by gsa for those specific cards. Nrcs edirectives nb 120191 ads smartpay 3 fleet card. An introduction to the short term rental program for vehicles and equipment. Vehicle assistance cardsmost of these items will be found in your vehicle packet. The one fleet card per vehicle concept applies to gsa fleet vehicles only, and may not be true for other federal agencyowned or commercially leased vehicles. Information on gsa fleet license plates and your fleet service representative fsr.
What is a fleet card business fuel cards fleetcardsusa. Details like driver id, fuel grade, sales tax, and more are captured for every purchaseso you can stop chasing down fuel receipts. The gsafleet2go mobile app simplifies vehicle management for gsa fleet drivers. Nov 07, 2017 wex recently announced that it is eligible to support u.
Fleet is listed as gsa wex card provide service recommendations to the customer and perform services as customer authorizes. Gsaleased vehicles are not included in this program. Welcome to the don consolidated card program management division ccpmd public website. The gsa smartpay card isnt really for consumers so much as for federal employees. Citi has selected wex to offer their fleet card solution to provide a range of services and offerings to a number of government.
The standards ensure vehicles purchased by gsa are safe, durable, and economical, and provide uniformity in the acquisition process. At the fleet account field, click the hierarchy explorer icon and select the appropriate account or department. This card program offers widespread acceptance for agency drivers as well as behindthescenes innovative technology to help gsa fleet control costs. Gsa dispatch vehicle d2 commercial dispatch n1 nonrevenue no chargeifms use n2 nonrevenue no chargeagency use p1 driver services q1 shuttletaxi services s1 paid storage agency s2 paid storage ifms v3 accident repair v4 sales damage and expenses w1 warranty reimbursement output only x1 miscellaneous service x2 miscellaneous labor. In october of 1996, gsa issued a solicitation for commercial fleet payment solution services.
Fleet program overview gsa smartpay online training courses. New gsa fleet vehicle manager careers are added daily on. Along with an overview of the gsa fleet drive thru customer interface and sessions on gsa advantage. Unless exempted, requests to acquire other than gsa fleet motor vehicles. Your personal drivers id number identifies you as the authorized fuel purchaser, and. The gsa smartpay fleet card program was included in the gsa smartpay master contract, awarded in 1998. Gsa leased vehicles are covered under the gsa wex fleet cards supported by the gsa fleet management for support. For fleet card accounts, each of the gsa smartpay contractor banks have contractual relationships with fleet card issuing banks and brands. Mandatory training and certification for usda fleet card. There are over 26 gsa fleet vehicle manager careers waiting for you. The federal government has its own version of a credit card. Divisional vehicle usage policy leech lake band of ojibwe. Aug 26, 2015 oview of gsa fleet s vehicle program, proper use and care of gsa vehicles, alternativefuelvehicle selection and driver safety.
Wex fleet cards supported by the gsa fleet management for support. All credit card and debit card payments are processed through the department. Gsa fleet decreased potential vehicle downtime by having replacement for lost, stolen, or broken cards shipped directly to the driver utilizing the account. Department of the interior fleet management handbook. Ensure correct billing information is provided when establishing an account. Gsa fleet vehicle sales terms and conditions for live sales. These are questions frequently asked by a gsa fleet customer. This fuel card or id badge holder comes with the key ring already attached so its ready to use as soon as you receive it. To purchase fuel with the gsaleased vehicle smartpay 3 card, the driver will be prompted to enter an odometer reading and a vehicle id number. Reporting parameters to be completed by pa or aopc 1. Credit card mastercard, visa, american express, discover credit cards may be accepted.
Covered agencyowned vehicles commercialleased vehicles not covered gsaleased vehicles 2 united states department of agriculture. Bank has been privileged to support federal government agencies with payment solutions for more than 30 years. Fleetwave web based fleet management information system modules include. To search for a specific card, enter either the vehicle card number or customer vehicle card id. Air conditioning, lf tires 32 inch, rf tires 32 inch, lr tires 32 inch, rr tires 32 inch, power driver seat, security system, 4 wheel drive, power windows, tilt wheel, power steering, cd player, cruise control, power brakes. Rigid fuel card holder with nps key ring and more rigid. Once you have swiped your fuel card, you will be prompted to enter the following information in this order. After the information has been entered the card terminal will process. Wex card training required for all card users usda departmental. Smartpay 3 cards for gsaleased vehicles will be used in exactly the same way as smartpay 2 cards. Gsa fleet provides the wright express, inc wex fleet card with each leased vehicle for the purchase of fuel and maintenance. Abiding by the following guidelines will help gsa keep costs down and provide needed services. The most important thing you can do is to be aware of what activity is occurring on the accounts under your purview. To contact the mcc, please call 8664000411, and select option 1.
If a llbo owned or llbogsa leased vehicle is unavailable, then arrangements. For maintenance and fuel purchases, simply turn the card over and call 1 866 wex4gsa 9394472. Vas fleet cards are utilized for the purchase of fuel, maintenance, supplies, repairs and services for vas governmentowned or commercially leased vehicles. Usda wright express wex fleet card usage procedures. Card users are held responsible to the government for any transaction not made for official government use. Fleetdashs primary data set is the transactional by vehicle report within the fuel use reports section of the gsa reports carryout system. Information on using the fleet services card for fuel, maintenance and repairs. The federal vehicle standards classifies various types and sizes of commercially available vehicles, and establishes minimum technical, quality, and optional equipment specifications. Our longstanding relationship with the gsa smartpay program is valued, and we continue to invest in building upon traditional purchase, travel, fleet and integrated programs and will lead the evolution of emerging payment. Powerful mobile apps to access your account, help drivers find the cheapest nearby fuel, pay at the pump, and more. This section will provide you with information on how you can minimize the risk of misuse or fraud in your gsa smartpay fleet program.
It is the llbo drivers responsibility to report their loss of license, should. Gsa fleet s missionfleet provides safe reliable low cost vehicle solutions to assist federal agencies to effectively and efficiently meet their mission and federal mandates gsa fleet value proposition right vehicle, right price, great customer service and the data required to effectively and efficiently manage a fleet. Do safeguard the vehicle, charge card and keys to protect against damage, theft, or misuse. Drivers can add up to 10 vehicles to their profile to lookup information on. General services administration federal government computer system that is for official use only. How is a customer personal identification number pindriver id assigned. Since then, both the gsa smartpay 2 and gsa smartpay 3 programs include the fleet business line. A fleet fuel card allows your business to purchase fuel and vehicle maintenance within a network of authorized gas stations and other merchants with the ability to control each card for how much you want them to spend, where they can use it, what they can use it on, and more. If there is a problem with the account, real time authorized data allows wex or gsa fleet to determine immediately what it is and how to complete the transaction. Fleet fuel cards with automatic expense tracking, enhanced security, and detailed reporting. Faqs regarding wex fleet card usage facilities management.
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